Effective Date: April 5, 2025
Last Updated: April 5, 2025
1. Introduction
Welcome to Flowcus! This Privacy Policy explains how Church of Scovillism ("we," "us," or "our") collects, uses, shares, and protects information in relation to our web application Flowcus (the "App") and our website Flowcus.work (the "Website") (collectively, the "Service").
This policy applies to all visitors, users, and others who access the Service ("Users," "you," or "your"). By using our Service, you understand and agree to the collection and use of information in accordance with this Privacy Policy. If you do not agree with the terms, please do not access or use the Service.
2. Information We Collect
We collect information necessary to provide and improve the Service. The types of information we collect include:
2.1 Information You Provide
- Account Information: When you register for an account, we collect information such as your email address and password (stored securely using hashing). If you register using Google, GitHub, or Apple sign-in, we receive information from those services as permitted by their policies and your privacy settings (typically your name, email, and unique ID). You may optionally provide a display name.
- Task Data: Information related to the tasks you create and manage, including titles, descriptions, steps, due dates, priority levels, categories, tags, completion status, estimated/actual time, and associated notes or metadata.
- AI Interaction Data: When you use the AI Task Breakdown feature, the text (task title/description) you provide is sent securely through our server proxy to our AI service provider (OpenRouter or Google Gemini) to generate the breakdown.
- Buddy Up Information: Information related to scheduling and participating in Buddy Up sessions, including session times, chosen category, goals, participant user IDs, session status, and metadata.
- User Settings & Preferences: Preferences you set within the App, such as your chosen theme, selected audio encouragement voice style, Pomodoro timer settings, and gamification settings.
- Communications: If you contact us directly, we may receive additional information about you such as your name, email address, and message contents.
2.2 Automatically Collected Information
- Usage Data: We automatically collect information about how you interact with the Service using tools like Firebase Analytics.
- Device and Connection Information: We collect information about the device and browser you use.
- Cookies and Similar Technologies: We use cookies and similar technologies to operate the service and support our advertising efforts.
- Gamification Data: We automatically track data related to the gamification system.
- Error and Performance Data: We use services like LogRocket to collect diagnostic data and crash reports.
3. How We Use Your Information
We use your information to:
- Provide, operate, maintain, and improve the Flowcus Service
- Create and manage your account and authenticate you
- Enable core features like task creation, AI breakdown, audio encouragement, focus mode, and the Buddy Up system
- Implement and manage the gamification system
- Personalize your experience
- Understand how Users interact with our Service
- Measure advertising effectiveness
- Communicate with you and provide support
- Send important service-related notices
- Monitor and prevent security incidents
4. Legal Basis for Processing (GDPR)
If you are located in the European Economic Area (EEA) or UK, our legal basis for collecting and using the personal information described above will depend on the information concerned and the specific context in which we collect it.
- Performance of a Contract: Processing necessary to provide the core Service
- Legitimate Interests: Improving the Service, analytics, security, fraud prevention
- Consent: Where required by law for specific processing activities
- Legal Obligation: Compliance with applicable laws and regulations
5. How We Share Your Information
We do not sell your personal information. We may share your information in the following limited circumstances:
- Service Providers: Third-party vendors who perform services on our behalf
- Legal Requirements: When required by law or to protect rights
- Business Transfers: In connection with corporate transactions
- With Your Consent: For other purposes with explicit consent
6. Data Security
We implement reasonable technical and organizational measures designed to protect the security of your personal information, including encryption, access controls, and secure infrastructure.
7. Data Retention
We retain your personal information for as long as your account is active or as needed to provide the Service, comply with legal obligations, resolve disputes, and enforce agreements.
8. Your Data Protection Rights
Depending on your location, you may have rights including access, rectification, erasure, restriction of processing, objection to processing, data portability, and withdrawal of consent.
9. Children's Privacy
The Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children under this age.
10. International Data Transfers
Your information may be transferred to and processed in countries outside of your jurisdiction, including the United States, where our service providers operate.
11. Cookies and Tracking Technologies
We use cookies and similar technologies for essential functions, analytics, and advertising measurement. You can manage your preferences through your browser settings.
12. Third-Party Services
We recommend reviewing the privacy policies of our third-party services:
13. Changes to This Privacy Policy
We may update this policy. We will notify you by posting the new policy on this page, updating the "Last Updated" date, and potentially via email or in-app notification.
14. Contact Us
If you have any questions about this Privacy Policy, please contact us:
Email: [email protected] or [email protected]